Attendance and Timekeeping Expectations for HRS Staff

• Timesheets: Timely submission of your timesheet every pay period is required.   If corrections are needed, these must be done as soon as possible and before the end of the pay period following the corrected period.  All corrections must be reported to your supervisor for further follow-up. [Note:  When correcting a timesheet, you will need to re-sign your timesheet in ET, and your supervisor will need to re-approve it.  Otherwise, the correction will not be effected.]
  
  
• Meeting Attendance: Regular attendance at scheduled meetings is required, including:
  • Staff meetings
  • Supervision meetings
  • (Any working groups that you are a member of)
  If you are unable to attend a meeting, let the meeting organizer know in advance.  If you have a conflict between a work deadline and meeting attendance, work it out ahead of time with the meeting organizer or your supervisor.
  
  
• Work Schedule: Establish regular working hours and post your schedule in your work area if your hours do not follow a roughly 9 to 5 schedule, or if requested by your supervisor.  Clear with your supervisor ahead of time when you will not be here at your regularly scheduled time.  It is recommended that you maintain your calendar in Outlook to facilitate the scheduling of meetings and appointments.
  
  
• Vacation Time:  Clear your planned vacation days at least a week ahead of time with your supervisor.  Enter the days you will be away from work on the HRS Staff Calendar.
  
  
• Sick Time: If you are ill and will not be in at work on a particular day, notify your supervisor at the beginning of the day (before your starting time).  If you cannot speak with him or her in person, call Joyce Sisung (734/936-2912) or Heather Hewett (734/936-0314) and ask them to let your supervisor know and to put a note at your work area that you will not be in.  You are responsible for notifying someone in person that you are ill; a phone message is not adequate.  You will be asked to provide a physician’s statement for prolonged or extended use of sick time, or if recurring absences are noted.
  
  
• Overtime:  Occasionally it may be necessary for you to work overtime to accomplish a given task by the due date.  You are responsible to notify your supervisor in advance if you anticipate needing to work any overtime.   Estimate how many overtime hours will be required to complete the work and let your supervisor know; if it becomes clear that you will not be able to finish in the time you gave as an estimate, let your supervisor know ahead of time so s/he can approve the additional hours.   When claiming the overtime hours on your timesheet, send an e-mail to your supervisor with the number of hours of overtime worked, and a very brief description of the work performed so the approval can be turned in by your supervisor at the same time as your timesheet.